How to Claim HRDF Grant in Malaysia 2026 — Step-by-Step Guide
Everything HR managers need to know about claiming HRDF training grants — eligibility, schemes, documents, and the full SBL-Khas process explained.
To claim HRDF, employers submit a training application via the HRD Corp e-TRiS portal before training begins under the SBL-Khas scheme. After training, submit attendance records, invoice and supporting documents within 30 days for reimbursement. Eligible companies must have 10+ employees and be registered HRDF levy contributors.
Go to e-TRiS Portal (etris.hrdcorp.gov.my)Who Can Claim HRDF?
| Criteria | Details |
|---|---|
| Company Size | 10 or more employees (mandatory registration). Companies with 5–9 employees may register voluntarily. |
| Industry | Must be in a covered sector — manufacturing, services, mining, quarrying, construction, plantations, and other gazette sectors. |
| Levy Status | Must be an active HRDF levy contributor (1% of monthly payroll). Levy balance must be sufficient to cover the claim amount. |
| Employee Type | Training must be for Malaysian citizens or permanent residents. Foreign workers are generally not eligible for HRDF-funded training. |
Types of HRDF Grant Schemes
| Scheme | Best For | Approval Before Training? | Claim Limit |
|---|---|---|---|
| SBL-KhasMost Common | External training programmes, seminars, conferences, workshops | No — submit before or on training date (auto-approved) | Based on levy balance. Per pax per programme allowance applies. |
| SBL | In-house training, customised company-specific programmes | Yes — must get prior approval from HRD Corp | Based on levy balance. Covers trainer fees, materials, venue. |
| BL | Blended learning — combination of online and classroom training | Yes — must get prior approval from HRD Corp | Based on levy balance. Both online and offline components covered. |
*SBL-Khas is used for ~80% of all HRDF claims. Most employers should start with this scheme.
Step-by-Step SBL-Khas Claim Process
Register on e-TRiS Portal
Create an employer account on the HRD Corp e-TRiS portal if you haven't already. You'll need your company SSM number, HRD Corp employer ID, and authorised personnel details.
Go to e-TRiS Portal →Submit Training Application (Before Training)
Log in to e-TRiS and submit a grant application under SBL-Khas. Enter training details: programme name, training provider, dates, venue, cost per pax, and participant list. Submit before or on the training start date.
Receive Auto-Approval
SBL-Khas applications are typically auto-approved by the system if your levy balance is sufficient and all fields are complete. You'll receive a confirmation with the grant application number.
Attend Training Programme
Ensure all registered participants attend the full programme. The training provider should take attendance (sign-in/sign-out sheets) and provide training materials to all participants.
Collect Supporting Documents
After training, gather: training invoice (from provider), attendance list (signed by participants), training outline/materials, trainer profile or certification, and proof of payment.
Submit Claim on e-TRiS (Within 30 Days)
Upload all documents to e-TRiS and submit the reimbursement claim within 30 days of training completion. Ensure all documents are clear, legible, and in the correct format (PDF preferred).
Submit claim on e-TRiS →Track Reimbursement Status
Monitor your claim status on e-TRiS. Reimbursement is typically processed within 14–30 working days and credited directly to your company's registered bank account. Respond promptly if HRD Corp requests additional documents.
Check status at hrdcorp.gov.my →Documents Required for HRDF Claim
| Document | Required For | Notes |
|---|---|---|
| Training Invoice | All schemes | Official invoice from training provider with company name, course details, and amount |
| Attendance List | All schemes | Signed by all participants (sign-in and sign-out). Must include dates and IC numbers. |
| Training Outline / Materials | All schemes | Course outline with learning objectives, agenda, and topics covered |
| Trainer Profile / Certification | SBL, BL | Trainer CV, qualifications, and TTT certificate. Required for in-house training claims. |
| Payment Proof | All schemes | Bank transfer slip, cheque copy, or online payment receipt |
| Company Levy Statement | If requested | Shows active levy contribution status. Available on e-TRiS dashboard. |
*Upload all documents in PDF format for fastest processing. Blurry or incomplete documents will delay your claim.
HRDF Claim Timeline
| Stage | Duration |
|---|---|
| Application submission on e-TRiS | Same day (SBL-Khas auto-approval) |
| SBL prior approval (if applicable) | 7–14 working days |
| Training period | 1–5 days (typical programme duration) |
| Claim submission window | Within 30 days after training |
| HRD Corp reimbursement processing | 14–30 working days |
| Total (end to end, SBL-Khas) | 6–10 weeks from application to reimbursement |
How to Claim HRDF After Training
After your training programme is complete, you have 30 days to submit the reimbursement claim on the e-TRiS portal. Here's exactly what to do:
- 1Log in to e-TRiS (etris.hrdcorp.gov.my) with your employer credentials
- 2Navigate to your approved grant application and click "Submit Claim"
- 3Upload all supporting documents: invoice, signed attendance list, training outline, and payment proof (PDF format)
- 4Review and confirm the claim amount matches your invoice
- 5Submit — reimbursement will be processed within 14–30 working days to your company bank account
Important: Do not wait until the last day. Submit your claim as soon as you have all documents ready. Late submissions (beyond 30 days) are the #1 reason for rejected claims.
How to Claim HRDF Trainee Allowance
In addition to training fees, employers can claim trainee allowances for participants who attend outstation or overnight training programmes. This covers meal and accommodation costs for employees attending training away from their workplace.
Trainee Allowance Rates (as of 2026)
- • Meal allowance: Up to RM50 per day per trainee
- • Accommodation: Up to RM100 per night per trainee (outstation only)
- • Transport: Claimable for outstation training with receipts
To claim trainee allowance, include the allowance amounts in your e-TRiS claim submission along with supporting receipts. The allowance is deducted from your HRDF levy balance, not paid additionally. Verify current rates on the HRD Corp website as rates may be updated periodically.
Grant Balance vs Levy Balance — What's the Difference?
| Term | What It Means | How to Check |
|---|---|---|
| Levy Balance | Total amount your company has contributed to HRDF through the 1% monthly payroll levy. This is your "bank" of available training funds. | e-TRiS Dashboard → |
| Grant Balance | The amount approved for a specific training grant application. This is "reserved" from your levy balance when a grant is approved. It is released back if the training is cancelled or claim is not submitted. | e-TRiS Grant Status → |
| Available Balance | Levy Balance minus all pending/approved grant amounts. This is the actual amount you can use for new training applications. | e-TRiS Summary → |
*Check your balances on the e-TRiS portal (etris.hrdcorp.gov.my) before submitting new training applications.
Common Reasons HRDF Claims Get Rejected
Late claim submission (beyond 30 days)
Claims must be submitted within 30 days of training completion. This is the single most common rejection reason. Set a calendar reminder immediately after training ends.
Incomplete or missing documents
Missing attendance lists, unsigned forms, or invoices without proper company details will get your claim rejected. Use the checklist above before submitting.
Training provider not HRD Corp registered
If the provider's registration lapsed or was never active, the claim is automatically ineligible. Always verify registration status before booking training.
Participant not a Malaysian citizen
HRDF levy is meant for upskilling Malaysian employees. Claims for foreign workers will be rejected unless under special approved programmes.
Insufficient levy balance
Your claim amount exceeds your available levy balance. Check your balance on e-TRiS before submitting applications to avoid processing wasted time.
Frequently Asked Questions
How long does HRDF reimbursement take?
HRDF reimbursement typically takes 14–30 working days after submitting a complete claim with all required documents. Incomplete submissions or queries from HRD Corp will delay processing. The reimbursement is credited directly to your company bank account.
Can I claim HRDF if I missed submitting before training?
Under SBL-Khas, you can submit the application up to the training start date. If you missed this deadline, you may still apply with a justification letter, but approval is not guaranteed. For SBL scheme, prior approval is mandatory.
What happens if my HRDF claim is rejected?
You can appeal a rejected claim by providing additional documents or correcting errors within the appeal window. Common reasons for rejection include incomplete documents, late submission, or training by non-registered providers.
Can I claim HRDF for in-house training?
Yes, in-house training is claimable under the SBL scheme, provided the trainer is HRD Corp registered and the course is approved on e-TRiS. The claim covers trainer fees, materials, and venue costs.
Is there a maximum number of claims per year?
There is no fixed limit on the number of claims per year. However, total claims cannot exceed your available HRDF levy balance. Employers can claim as many training programmes as their levy balance allows.
Boleh claim HRDF untuk training online ke?
Ya, boleh. HRD Corp membenarkan tuntutan untuk latihan dalam talian (online/virtual) asalkan penyedia latihan berdaftar dengan HRD Corp dan kursus didaftarkan di e-TRiS. Polisi ini dikemas kini selepas tahun 2020.
Find HRDF-Registered Training Providers
Browse our verified directory of HRD Corp-registered training providers. All providers offer HRDF-claimable courses with full documentation support.
Browse HRDF Providers →Cara Claim HRDF — Panduan Lengkap dalam Bahasa Melayu
Cara claim HRDF adalah mudah jika anda mengikut langkah-langkah yang betul melalui portal e-TRiS HRD Corp. Berikut adalah panduan ringkas:
- Daftar di portal e-TRiS — Lawati etris.hrdcorp.gov.my dan daftar akaun majikan
- Hantar permohonan geran latihan — Pilih skim SBL-Khas dan isi butiran latihan sebelum tarikh latihan
- Hadiri latihan — Pastikan semua peserta hadir sepenuhnya dan tandatangan senarai kehadiran
- Kumpul dokumen sokongan — Invois, senarai kehadiran bertandatangan, bahan kursus, dan bukti pembayaran
- Hantar tuntutan dalam 30 hari — Muat naik semua dokumen dalam format PDF ke e-TRiS
- Terima bayaran balik — Pemprosesan mengambil masa 14–30 hari bekerja ke akaun bank syarikat
Syarat kelayakan: Syarikat dengan 10 atau lebih pekerja yang berdaftar dan menyumbang levi HRDF (1% daripada gaji bulanan). Penyedia latihan mesti berdaftar dengan HRD Corp dan kursus didaftarkan di e-TRiS.
Untuk maklumat lanjut, lawati hrdcorp.gov.my
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Last verified: March 2026