HRDF Claimable Rates Malaysia 2026 — Allowable Cost Matrix
The complete breakdown of HRD Corp allowable rates for trainer fees, meals, materials, venue, and other claimable costs.
HRDF allowable rates range from RM80–RM200/hour for trainer fees depending on trainer certification level. Meals, materials, and venue costs have separate allowable limits.
Trainer Fee — Allowable Rates by Certification Level
| Trainer Level | Rate / Hour | Rate / Day (8hrs) | Notes |
|---|---|---|---|
| Certified Trainer (TTT Certificate) | RM100–RM150/hour | RM800–RM1,200/day | Must hold valid Train-The-Trainer (TTT) certification from HRD Corp. |
| Senior / Expert Trainer | RM150–RM200/hour | RM1,200–RM1,600/day | Trainers with 10+ years experience and advanced certifications. |
| Standard Trainer | RM80–RM100/hour | RM640–RM800/day | Registered trainers without TTT or with basic qualifications. |
| International Trainer | RM200+/hour | RM1,600+/day | Subject to HRD Corp approval. May require additional justification. |
*Rates are indicative based on HRD Corp guidelines. Verify current rates on hrdcorp.gov.my
Other Allowable Costs
| Cost Item | Allowable Amount | Notes |
|---|---|---|
| Meal Allowance | RM15–RM25 per pax per meal | Covers lunch and tea breaks. Dinner only for multi-day programmes. |
| Training Materials | RM50–RM100 per pax | Covers printed materials, handouts, stationery. Digital materials may differ. |
| Venue / Room Rental | RM500–RM1,500 per day | Hotel training rooms or external venues. In-house venues not claimable. |
| Transport (Local) | Based on distance / actual cost | For trainers travelling to training location. Must provide receipts. |
| Accommodation | RM150–RM300 per night | For outstation training only. Trainer and participants if applicable. |
| Certificate of Completion | RM10–RM20 per pax | Printing and issuance of training certificates. |
Tips to Maximize Your HRDF Claims
Choose TTT-certified trainers
Higher-certified trainers command higher allowable rates, which means more of your training cost is reimbursable. A TTT-certified trainer can claim RM100–RM150/hour vs RM80–RM100/hour for standard trainers.
Bundle meals with the training package
Include meal costs in the training programme rather than claiming separately. This simplifies documentation and ensures meal allowances are captured correctly.
Use external venues strategically
External venue costs are claimable while in-house venues are not. For larger training programmes, consider booking a hotel training room to maximize your reimbursement.
Keep all receipts and invoices itemised
Ensure every invoice clearly breaks down trainer fees, meals, materials, and venue costs separately. Lump-sum invoices may result in lower approved amounts.
Common Disallowed Costs
Entertainment and recreational activities
Team dinners, karaoke, recreational outings, and entertainment expenses are not claimable even if bundled with a training programme.
Alcoholic beverages
Any food and beverage claims that include alcohol will be rejected in full. Ensure invoices clearly separate non-alcoholic items.
Administrative and overhead costs
Company internal admin charges, HR processing fees, and management overhead cannot be included in the claim.
Equipment purchases
Laptops, projectors, or other equipment bought for training purposes are not reimbursable under HRDF.
Tips and gratuities
Service charges beyond the standard hotel/venue rate and tips are not allowable costs.
Frequently Asked Questions
What is the maximum trainer fee HRDF will reimburse?
The maximum allowable trainer fee depends on the trainer certification level. TTT-certified trainers can claim RM100–RM150/hour, while senior experts can go up to RM200/hour. The actual reimbursement is capped at the allowable rate even if the actual fee is higher.
Can I claim more than the allowable rate if the training costs more?
No. HRD Corp will only reimburse up to the allowable rate per item. If your trainer charges RM250/hour but the allowable rate is RM200/hour, you can only claim RM200/hour. The difference is borne by the employer.
Are meal costs automatically included in the claim?
Meal costs must be separately itemised in the invoice and claim. The allowable rate is RM15–RM25 per person per meal. Only meals directly related to the training day are claimable.
Can I claim venue costs for training held at my office?
No, in-house venue costs are not claimable. Only external venue rentals (hotels, training centres, co-working spaces) with proper invoices are reimbursable under HRDF.
Do the allowable rates change every year?
HRD Corp periodically reviews and updates the allowable cost matrix. Changes are published on the official HRD Corp website and e-TRiS portal. Always check the latest rates before planning your training budget.
How do I ensure my claim amount matches the allowable rates?
Request your training provider to itemise their invoice according to HRD Corp cost categories (trainer fee, meals, materials, venue). Cross-reference each line item with the allowable cost matrix before submitting your claim on e-TRiS.
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Browse HRDF Providers →Kadar Tuntutan HRDF yang Dibenarkan — Ringkasan dalam Bahasa Melayu
Kadar tuntutan HRDF yang dibenarkan bergantung kepada tahap pensijilan jurulatih. Jurulatih bertauliah TTT boleh menuntut RM100–RM150 sejam, manakala jurulatih kanan boleh menuntut sehingga RM200 sejam. Kos lain yang boleh dituntut termasuk elaun makan (RM15–RM25 setiap orang setiap hidangan), bahan latihan (RM50–RM100 setiap peserta), dan sewa tempat (RM500–RM1,500 sehari). Pastikan semua invois diperincikan mengikut kategori kos HRD Corp untuk memaksimumkan tuntutan anda.
Last verified: March 2026