HRDF Attendance List Template 2026 — Free Download
HRD Corp compliant attendance list template. Bilingual (BM/EN), includes all required fields for SBL-Khas claims. Print-ready A4 format.
Free Attendance List Template
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All Required Fields — HRD Corp 2026
| Field | Required? | Notes |
|---|---|---|
| Company Name | Required | As registered with SSM and HRD Corp |
| HRD Corp Employer Registration Number | Required | Format: PSMB/E/XXXX/XX |
| Course / Training Title | Required | Must match exactly what is on e-TRiS |
| Training Dates (Start & End) | Required | Day, month, year for each day |
| Training Venue | Required | Full address for in-person; platform name for virtual |
| Delivery Mode | Required | In-person / Virtual / Blended |
| Trainer Name | Required | Must match HRD Corp trainer registration |
| Trainer HRD Corp Registration Number | Required | Format: PSMB/F/XXXX/XX |
| Total Training Hours | Required | E.g. 8 hours for a full-day programme |
| Participant Full Name | Required | As per IC — no nicknames |
| Participant IC Number | Required | Without dashes: 901231071234 |
| Participant Designation / Job Title | Required | Current role at the company |
| Participant Signature | Required | Must be original wet signature for in-person |
| Trainer Signature | Required | Signed by the trainer who delivered the programme |
| Employer / HR Authorised Signature | Required | Company stamp where possible |
| Participant Contact Number | Optional | Optional but recommended |
| Participant Email | Optional | Optional — used for virtual attendance records |
Common Mistakes That Get Claims Rejected
✗ Missing IC numbers
✓ Collect IC numbers before training day. Never leave blanks.
✗ Participant signs for another person
✓ Each participant must sign their own row. Cross-signatures invalidate the list.
✗ Trainer did not sign
✓ The trainer must physically sign the list. A stamped signature is not sufficient.
✗ Name on list differs from IC
✓ Always use the full name as it appears on the MyKad, not nicknames or shortened names.
✗ Non-Malaysian participants included in claim
✓ Only include Malaysian citizens and Permanent Residents in the HRDF claim section.
✗ Date format inconsistency
✓ Use consistent date format throughout: DD/MM/YYYY.
Digital Download · RM39
HRDF Claim Document Pack
Attendance list template, 19-point checklist, and 12 rejection fixes.
Get the Pack — RM39 →Last updated: July 2026
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